Annual General Meeting
Sunday 8 September 2024, 7pm (1900 AEST)
Zoom dial in details
Link - https://us02web.zoom.us/j/84581184425?pwd=OO9n7YLcNdq15MwrWmLuxeBuwTolLT.1
Passcode - 952136
Agenda, previous minutes and financial statements
Please find attached the meeting agenda, the draft minutes from our previous AGM, our audited financial statements and Membership Policy.
Nominations for committee positions
This will be our first AGM since transferring to a Company Limited by Guarantee (CLG) at the Special Resolution Meeting held 26 May, 2024 members voted to adopt the new constitution. The establishing Directors were elected in this transition and notified within the constitution (14.2). As stated in the constitution these positions are held for a 3 year term.
The position of Head of Delegation has already been filled through advertisement and the application process.
As of the AGM our previous volunteer roles of Coaching Director, Membership Officer, Communications Officer, Partnerships Coordinator and Social Media Coordinator will become vacant.
We will be seeking interest from our community to fulfil these roles and the following subcommittees:
Competition Organising Committee
FAR (Finance, Audit and Risk) Committee
Integrity Committee
Membership Committee
Rules Committee
Athletes Council
We have asked our current Rules Committee and Athletes Council to remain in place until after Nationals. Further information on how to volunteer for these sub committees will be distributed in October, post Nationals.
Constitution
Our AGM will be conducted in accordance with our new Constitution.
QUORUM
We require 40% of eligible voting members to attend the AGM. If quorum is not met we will not be able to finalise the process for recognition of our sport with the Australian Sporting Commission. The meeting is expected to be less than 30 minutes, we appreciate your attendance.
The Membership Policy is attached and states the eligible voting members as Directors, State Bodies, Competitive Athlete Members (over the age of 18 years), and Official Members (please read below clarification).
Affiliate, Life, Recreation, Parent/Guardian/Family and Honorary Members are welcome to attend but not eligible to vote.
Official Members as defined in the Membership Structure explains that Affiliate Club/Group/Team is eligible to nominate 5 (five) official members. Those with structured committees would be expected to nominate their President, Vice President, Treasurer, Secretary and Head Coach. For non-structured groups or teams, it is expected that the Head Coach and 4 key volunteers eg: manager, qualified judges would be nominated for these positions. A group or team does not have to use all 5 official members on offer if they do not wish to. These members must be nominated and registered annually, PRIOR to the AGM.
To register your Official Members please fill in this registration form by September 1 to be eligible to vote at this years AGM.
AGENDA
The meeting agenda is attached and states the core items to be presented. As set out in the constitution we requested from eligible voting members notices of motions, which must be received no less than 28 days prior to the AGM. We have not received any. Clause 10.4 of the constitution states No business other than that stated in the notice of meeting may be transacted at a General Meeting.